Job Description

Description

Title: Human Resources Specialist

Position Number: 0079556

Hiring Unit: Administrative Affairs, Human Resources

Location: UH Hilo

Date Posted: March 6, 2025

Closing Date: Continuous, first review on or about March 24, 2025

Band: A or B

Salary: salary schedules and placement information

Additional Salary Information: Pay Band A: Minimum $4,307/month; Pay Band B; Minimum $5,250/month

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions: Appointment to begin approximately June 2025, pending position clearance and availability of funding. This is a multi-level recruitment - preference is to hire at the Pay Band B level. If there are no qualified applicants at the Band B level, Band A applications may be considered.

Duties and Responsibilities (*Denotes essential Duties)

• **Performs a wide range of professional human resources duties in assuring good customer service, compliance, efficiency, & maintaining a positive & productive employee relations environment for UH Hilo.

• **Ensures continuity of daily coverage for the department, informs supervisor of critical issues affecting operations, and recommends and implements changes as necessary.

• **Audits, reviews, and processes position and classification requests (e.g. SF-1, HRD-1, etc.), including drafting and preparing position descriptions to ensure proper classification and description of duties and responsibilities.

• **Responsible for all aspects of recruitment including tracking, updating, and monitoring position vacancies, preparing position advertisements, screening applications, advising the hiring departments, and coordinating the completion of the search and hiring process.

• **Coordinates with hiring departments and HR staff on all other aspects of position control, including drafting and updating organizational charts and functional statements, and compiling vacancy reports, etc.

• **Researches and processes position/personnel actions for Civil Service and Board of Regents (BOR) appointments, as needed (e.g. maintaining and updating position and personnel files, processing salary adjustments, processing appropriate hire and separation actions to ensure compliance with laws, collective bargaining agreements, and UH policies, procedures, and directives, etc.).

• **Assists HR Director with researching and interpreting collective bargaining contractual provisions, University and Board policies, State and Federal laws, rules and regulations.

• **Assists HR Director with assessing various employee and labor relations issues, and identifies appropriate action as necessary; conducts fact-finding investigations as assigned.

• **Researches, processes, responds to, and resolves issues involving pay and benefits; advises HR Director or designee of unusual or difficult cases.

• **Researches, processes, and responds to requests for regular and special reports, compiles information, and completes employment surveys which include but is not limited to salary adjustments, overpayments, and other position and personnel matters, in a timely manner.

• **Conducts salary surveys, equity reviews, and other special projects including analyzing internal pay and classification data, recommending action, and/or taking action, as assigned.

• **Keeps abreast of the laws, collective bargaining agreements, and UH policies, procedures, and directives, etc., that affect the human resources function, and ensures consistent implementation.

• **Operates a computerized human resources management system such as PeopleSoft and other personnel/payroll/financial/database systems such as KFS, NEOGOV, TAPS, etc.

• **Drafts and composes memos, letters, reports, and other communication related to areas of responsibility, as assigned.

• Advises supervisors and employees in the performance review and evaluation process for APT and Civil Service appointments to ensure timely completion and follow-up.

• Receives calls, greets guests, assesses inquiries and makes referrals to the appropriate staff, office, or agency.

• Other duties as assigned.

Minimum Qualifications

Educational and Professional Work Experience

Band A: Possession of a baccalaureate degree in any field and one (1) year of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Band B: Possession of a baccalaureate degree in any field and three (3) years of progressively responsible professional experience with responsibilities in one or more functional areas of human resources such as position classification; pay administration; recruitment and examination; personnel and organizational development; employee and labor relations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

• 
  Considerable working knowledge of principles, practices and techniques in human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodology.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, theories and systems associated with human resources administration.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately identify possible causes and resolve the full range problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to competently operate a personal computer and applications including word processing, spreadsheet, presentation software, and email to effectively perform work.

• Strong organizational skills while managing and prioritizing multiple projects.

• Excellent communication and interpersonal skills, and accountable to high standards of professional excellence.

• Ability to exercise tact, confidentiality, sound discretion and judgment, and timeliness in the performance of work.

• Demonstrated ability to embrace, apply and use technology to maximize effectiveness and efficiency.

Desirable Qualifications

• Working knowledge of the recruitment process, position classification, and pay administration.

• Working knowledge of collective bargaining agreements governing public employment in the State of Hawaii (e.g. HGEA, UHPA, UPW).

• Working knowledge of UH policies, procedures, and organizational structure.

• Professional work experience performing HR responsibilities in a State of Hawaii department and/or post-secondary education setting.

• Professional work experience with University of Hawaii personnel/payroll/financial database systems (e.g. PeopleSoft, KFS, NeoGov).

• Detail oriented and able to prioritize multiple duties with demanding deadlines.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

• Cover letter explaining how each minimum and desirable qualification is met
• Resume
• Names and addresses, email addresses and telephone numbers of three [3] current professional references
• Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment)

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Lorena Kauhi, lorenadk@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.


In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.


In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.


Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

Job Tags

Permanent employment, Full time, Temporary work, Part time, Work experience placement,

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